Hybrid Meeting Support

Elevate Your Hybrid Meeting Experience

Streamline your organization's hybrid meeting experiences with our end-to-end support services. From creating conference logistics websites with event details and registration forms to managing meeting configuration, hosting, and post-meeting video editing, we ensure every detail is flawlessly handled.

Bridge the gap between in-person and virtual attendees with engaging, inclusive events tailored to your goals.

Logistics and Registration Websites

Logistics and Registration Website Development

Simplify in-person, virtual, and hybrid meeting planning with custom logistics websites that feature detailed event information, registration forms, and seamless user interfaces. We ensure that your participants can easily access all the resources they need.

Technologies Used:

  • ColdFusion: For dynamic and reliable backend support.
  • SQL Server: To manage and secure participant data.
  • HTML5, CSS3, JavaScript: To ensure an accessible and engaging user experience.

Why It’s Important:

  • Streamlined Registration: Easy-to-navigate forms improve user satisfaction.
  • Time-Saving: Automated workflows reduce manual effort.
  • Enhanced User Experience: Accessible design ensures everyone can participate.
  • Professional Presentation: Modern design reflects your organization’s quality and reliability.
Hybrid Meeting Support

Comprehensive Meeting Support

With extensive experience supporting in-person, virtual, and hybrid meetings, we ensure that your events run smoothly across a variety of platforms, including Zoom, GoToMeeting, Webex, and Whova. From pre-meeting preparation to live execution, we handle every detail to deliver a seamless event experience.

Key Services Include:

  • Platform Selection and Configuration: Collaborate with clients to determine technical requirements, select the best platform, and configure sessions to meet event needs.
  • Pre-Meeting Preparations: Develop technical Run of Show documentation, compile day-specific slide decks, and edit pre-recorded speaker presentations for flawless integration.
  • Live Meeting Hosting: Execute complex Run of Show plans, manage breakout rooms, run housekeeping slide loops, and ensure seamless transitions between speakers and sessions.
  • Accessibility Features: Configure automated closed captioning to enhance accessibility for all attendees.

Why It’s Important:

  • Professional Execution: A well-organized event reflects positively on your organization.
  • Inclusive Experience: Accessibility features ensure every attendee can fully participate.
  • Time and Stress Savings: Expert support lets you focus on your content and attendees rather than logistical challenges.
  • Scalability: Flexible solutions for meetings of any size and format.
Post-Meeting Activities

Enhancing Outcomes After the Event

Ensure your meeting delivers lasting value with our post-meeting support services. From collecting actionable feedback to producing professional video recordings, we handle all the details to help you analyze outcomes and enhance future events.

Key Services Include:

  • Feedback Surveys: Design and distribute tailored surveys to gather meaningful insights from attendees.
  • Attendee Reports: Compile detailed participation reports, including attendee engagement metrics and session attendance data.
  • Video Editing and Captioning: Edit recorded sessions, generate accurate captions, and ensure videos are fully accessible to all viewers.

Why It’s Important:

  • Actionable Insights: Use attendee feedback to improve the effectiveness of future events.
  • Professional Documentation: Share polished event recordings to extend the reach and value of your content.
  • Accessibility Compliance: Captioned videos ensure inclusivity for viewers with accessibility needs.
  • Enhanced Engagement: Post-event resources keep participants connected and informed.

Let’s make your next meeting seamless and impactful, no matter the format.
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